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The Finance Director is responsible for providing leadership for the ongoing financial vision and strategy for our organization, managing day-to-day financial activities, and performing the essential financial and accounting duties. The Finance Director will lead the overall process for financial planning, accounting, budgeting, tax form preparation, and auditing activities. The Finance Director is responsible for organizational fiscal stewardship by maintaining computerized financial records, providing auditing support, conducting financial analysis, producing financial reports, managing investment performance reports and delivering information in a timely and transparent manner.
• Bachelor’s Degree in accounting or business preferred, Master’s Degree preferred.
• Familiarity with 501(c)(3) regulations and compliance.
• Intermediate to advanced computer literacy, including experience in Microsoft office, spreadsheets and accounting software.
• More than 5 years of billing and receivables, and other accounting platforms, a plus. A thorough knowledge of standard contract terms, including hourly, lump sums, not-to-exceed and how they are applied in the billing process.
• Ability to work well with others under deadline situations and respond to changes in priorities.
• Extensive written and verbal communication skills and strong organizational skills.
• Ability to work independently, take initiative, set priorities and see projects through to completion. Employ problem-solving skills and analysis, and report problems to the Executive Director, as necessary.
• Strong service orientation. Knowledge of the project structure in a grant business environment.
• Possess a valid driver’s license, a positive work attitude and the ability to work well with a diverse group of employees.
• A working knowledge of the Workforce Innovation and Opportunity Act and related regulations is required.
• Candidate must be comfortable speaking publicly, be detail-oriented, excel at working in a team, be flexible and willing to perform a variety of tasks and understand all phases of grant budgeting and invoicing.
• Develop and maintain standard operating procedures focused on financial and accounting policies and procedures in compliance with state and federal regulations and accounting systems.
• Effectively communicate with Executive Director regarding contract documents, grant budget
proposals, contract modifications, approvals, and any additional services-related to billing.
• Prepare final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval.
• Review and process payroll. Administer benefit plans including 401(k) retirement and HSA Plans contributions, as well as union dues, worker’s compensation, unemployment compensation as required.
• Collaborate with appropriate senior funder staff to meet organizational, project goals and strategic plans.
• Maintain the billing folders for all projects, with all the appropriate documents, including expenses, OJT/ITA invoices, and monthly invoices, in accordance with standard procedures.
• Provide the accounts payables with advice on client billing, relative to invoicing and reimbursable expenses.
• Maintain a continuous line of communication and relationships with vendors.
• Provide monthly data reports to the U.S. Department of Labor.
• Prepare balance sheet, account reconciliations.
• Recommend and implement agreed process improvements to the billing cycle.
• Prepare special project analysis and forecasts.
• Oversee agency financial audits, including pension and 501(c)(3). Provide year-end support of auditor requirements, which may include research and reconcilement.
• Maintain professional dress and professional demeanor.
• Communicate and coordinate with the local offices.
• Perform additional assignments, as directed by the Executive Director.
Incorporated in 1971, the United Labor Agency is a 501(C)3 non-profit with offices in Cleveland, Akron, Medina, Painesville, Ohio and Pittsburgh, Pennsylvania. It is the policy of United Labor Agency to provide equal employment opportunity to all persons without regard to race, creed, color, national origin, sex, age, sexual orientation, medical condition, religion or disability, including disabled veterans and all other veterans.
The ULA’s purposes as defined in our Articles of Incorporation are to: a) provide services that attack the causes of poverty and that seek to assure the basic essentials for the improvement of the quality of life of individuals and families, including adequate food, clothing, shelter, and health care; b) Provide services that promote personal functioning of individuals and families and develop, maintain, strengthen, or restore the capacity of individuals for healthy and productive lives; c) Provide readily available and accessible services to people who need them in such a way as to facilitate and assure the right amount, combination and sequence of services in relation to human need. The mission statement of the agency is to strengthen our community for focusing the resources, compassion and commitment of the labor movement.